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Chief Contracts Management Officer, P-5
DEADLINE FOR APPLICATIONS:   03 Sep 2012
DATE OF ISSUANCE:   04 Aug 2012
ORGANIZATIONAL UNIT:   United Nations Organization Mission in the Democratic Republic of Congo
DUTY STATION:   Kinshasa
VACANCY ANNOUNCEMENT NUMBER:   12-LOG-MONUC-425816-R-KINSHASA


 
Remuneration
Depending on professional background, experience and family situation, a competitive compensation and benefits package is offered.
More Info

United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Responsibilities
Under the overall supervision of the Director of Mission Support Division, the incumbent will be responsible for the following duties: Manage the work of the Contracts Management Section (CMS) to ensure the effective implementation of service related contracts, with an aim to achieve probity and proper performance of obligations by both parties; Develop and implement operational plans, Standard Operating Procedures (SOPs), initiatives and projects relating to contract compliance and management; Liaise with senior management and provide recommendations to ensure that contracts are properly developed, awarded and managed; Ensure CMS inputs to Mission’s budget and acquisition planning are timely and well justified; Support the Self Accounting Sections acquisition process through providing input into SOWs, LCC presentations, development of technical evaluation criteria, assistance with evaluation of vendor proposals and guidance during contract formulation, drafting and negotiation; Support the contract implementation including providing advice into the development of a quality assurance plan to provide a systematic, structured method to evaluate services and products; Assist in contract close out including identifying, memorializing and disseminating best practices and lessons learned and performing contractor assessment from CMS perspective; Coordinate and supervise all efforts by the Mission to enforce the contract in consultation with the various Self Accounting Sections, CMU at UN HQ, as appropriate, and liaising with other Departments, including handling of claims and disputes, demanding specific performance, claiming against warranties, and other contractual remedies; Coordinate and supervise all efforts towards the resolution within the terms and conditions of the contract of conflicts/problems arising in cases of poor performance or non-compliance with contractual obligations; Coordinate relevant audit responses; Ensure that the CMS maintains complete and accurate electronic and hardcopy records to ensure proper accountability; Develop and ensure the implementation of the CMS’s work program; Define the roles and responsibilities of UN personnel within the Section; Establish performance indicators for the Section’s staff; Manage and supervise team-building and career development of Section’s staff; Perform other related work as required.

Competencies
Professionalism - Demonstrated knowledge in the field of contract and project management, including knowledge of quality assurance, supply/distribution contracts; practical knowledge of management of service contracts in a field/decentralized operation; demonstrated fiscal awareness and responsibility and very good knowledge of UN financial rules; ability to develop, maintain and supervise management control systems. Leadership – Serves as a role model that other people want to follow. Is proactive in developing strategies to accomplish objectives. Demonstrated ability to provide leadership and take responsibility for incorporating gender perspectives into substantive work; commitment to the goal of achieving gender balance in staffing. Planning and Organizing - Demonstrated skills and ability to coordinate the work of others, work to tight deadlines and handle multiple concurrent project/activities. Communication - Proven communication (verbal, written and presentational) skills, including ability to prepare a range of reports and communications and conduct presentations by clearly formulating positions on issues, articulating options concisely conveying maximum necessary information, making and defending recommendations. Managing Performance - Proven record of building and managing teams and creating an enabling work environment, including the ability to effectively lead, supervise, mentor, develop and evaluate staff and design training/skills enhancement initiatives to ensure effective transfer of knowledge/skills. Actively supports the development and career aspirations of staff and appraises performance fairly.



QUALIFICATIONS

Education
Advanced university degree (Master’s degree or equivalent) preferably in project management, business administration, public administration, engineering, law or related area. A first level university degree with a relevant combination of academic qualifications and experience may be accepted in lieu of the advanced university degree.

Work Experience
At least 10 years of progressively responsible professional experience in supply chain, project/contract management, logistics support and/or acquisition of global service contract(s), or related field. Experience in managing support services of international peacekeeping or military operations is desirable. Knowledge of the UN rules, regulations and working practices pertaining to field missions is desirable.

Languages
Fluency in spoken and written English and French is required. Working knowledge of another UN language is an advantage.

Other Skills


The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8).   English and French are the two working languages of the United Nations Secretariat.  The United Nations Secretariat is a non-smoking environment.

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.

PLEASE NOTE THAT APPLICATIONS RECEIVED AFTER THE DEADLINE WILL NOT BE ACCEPTED.

How to apply

All applicants are strongly encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement. Because applications submitted by United Nations (UN) staff members are considered first, provided the eligibility requirements set out in ST/AI/2006/3 are met and the application is submitted in a timely fashion, staff members should apply within 15-day or 30-day mark.

Online applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please go to “My UN” page and check the status of your application by clicking on “View Application History”, and resubmit the application, if necessary.
  1. To start the application process, applicants are required to register by opening a "My UN" account. Go to Login, and Register as a User. Fill in the form and choose a User Name and Password.

  2. After opening the account, applicants may apply for vacancies using the Personal History Profile (PHP) provided. Once the PHP has been completed for a particular vacancy, it can be saved and used for future applications. The PHP may be up-dated, when necessary, for future applications.

  3. In completing the PHP, please note that all fields marked with an asterisk must be completed.

  4. UN staff members must submit scanned copies of their two latest Performance Appraisal System (PAS) reports at the time of application to the appropriate Human Resources Office (HRO)/Personnel Office (PO) to the email address below, clearly indicating the vacancy announcement number. In case you have no access to the digitizing equipment, please submit hard copies of the two latest PAS reports to the relevant HRO/PO via fax.

    E-mail: electoralroster@un.org, electoralaffairsOG@un.org

Please see the Frequently Asked Questions, if you encounter problems when applying.