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Electoral Affairs Officer, P-3
DEADLINE FOR APPLICATIONS:   06 Dec 2012
DATE OF ISSUANCE:   06 Nov 2012
ORGANIZATIONAL UNIT:   Field Missions Administered by DPKO
DUTY STATION:   Multiple D/S
VACANCY ANNOUNCEMENT NUMBER:   12-ELA-PMSS-425894-R-MULTIPLE D/S


 
Remuneration
Depending on professional background, experience and family situation, a competitive compensation and benefits package is offered.
More Info

United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Responsibilities
These positions are in field locations in Peacekeeping Operations and Special Political missions, UNDP and UNOPS electoral projects or other UN entities providing electoral assistance. The Electoral Officer reports to the Chief Electoral Officer, the Chief Technical Adviser, a Senior Electoral Officer or a Head of Section. Within delegated authority, the Electoral Officer will be responsible for the following duties: (These duties are generic and will not be carried out by all Electoral Officers.) 1. Provide advice and contribute to capacity building of counterpart(s) of the national electoral authorities, including advising on the establishment and management of field offices. 2. Implement programs in the following areas, as required: electoral training, civic/voter education, electoral law, electoral complaints, electoral procedures, electoral operations, electoral logistics, electoral security, electoral information and technology (IT) and database development, public outreach, media, graphic design, external relations and/or voter registration. 3. Ensure that advice is provided for effective implementation of all electoral field operations by addressing policy guidance and logistics, and other electoral needs in a timely manner. 4. Ensure that all field reports are received regularly and within set deadlines; compile regular reports for the Supervisor on major electoral developments and issues, including immediate and longer term problems. 5. Organize regular meetings with field staff at Headquarters or the field. 6. Provide advice to ensure timely implementation of electoral operations in the assigned area of responsibility. 7. Ensure the implementation of day-to-day operations and administration of the UN electoral programme in the assigned area of responsibility. 8. Provide periodic reports on developments in the assigned area of responsibility in close collaboration with other partners. 9. Supervise national and/or international UN electoral staff assigned to the area of responsibility, if required. 10. Perform other related duties as required.

Competencies
PROFESSIONALISM – Knowledge of electoral processes and their technical and political implications. Understanding of and ability to evaluate electoral processes. Strong analytical and evaluative skills combined with good judgment. Shows pride in work and in achievements; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of operations. TEAMWORK – Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. CLIENT ORIENTATION – Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.



QUALIFICATIONS

Education
Advanced university degree (Master’s degree or equivalent) degree in political science, international relations, law, public administration, or related field. A first-level university degree in combination with an additional two years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience
At least 5 years of progressively responsible experience in areas such as electoral, public administration, legal or political affairs. Working experience in UN operations in the field or other international organizations providing electoral assistance is desirable.

Languages
Fluency in spoken Arabic is required and fluency in written Arabic desirable. Fluency in spoken and written English or French is required, and working knowledge of the other language is desirable.

Other Skills


The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8).   English and French are the two working languages of the United Nations Secretariat.  The United Nations Secretariat is a non-smoking environment.

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.

PLEASE NOTE THAT APPLICATIONS RECEIVED AFTER THE DEADLINE WILL NOT BE ACCEPTED.

How to apply

All applicants are strongly encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement. Because applications submitted by United Nations (UN) staff members are considered first, provided the eligibility requirements set out in ST/AI/2006/3 are met and the application is submitted in a timely fashion, staff members should apply within 15-day or 30-day mark.

Online applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please go to “My UN” page and check the status of your application by clicking on “View Application History”, and resubmit the application, if necessary.
  1. To start the application process, applicants are required to register by opening a "My UN" account. Go to Login, and Register as a User. Fill in the form and choose a User Name and Password.

  2. After opening the account, applicants may apply for vacancies using the Personal History Profile (PHP) provided. Once the PHP has been completed for a particular vacancy, it can be saved and used for future applications. The PHP may be up-dated, when necessary, for future applications.

  3. In completing the PHP, please note that all fields marked with an asterisk must be completed.

  4. UN staff members must submit scanned copies of their two latest Performance Appraisal System (PAS) reports at the time of application to the appropriate Human Resources Office (HRO)/Personnel Office (PO) to the email address below, clearly indicating the vacancy announcement number. In case you have no access to the digitizing equipment, please submit hard copies of the two latest PAS reports to the relevant HRO/PO via fax.

    E-mail: electoralroster@un.org, electoralaffairsOG@un.org

Please see the Frequently Asked Questions, if you encounter problems when applying.