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Senior Electoral Affairs Officer, P-5
DEADLINE FOR APPLICATIONS:   06 Jan 2013
DATE OF ISSUANCE:   07 Dec 2012
ORGANIZATIONAL UNIT:   United Nations Assistance Mission for Iraq
DUTY STATION:   Baghdad
VACANCY ANNOUNCEMENT NUMBER:   12-ELA-UNAMI-425911-R-BAGHDAD


**All applicants will be notified in writing as to the status of their application (successful or unsuccessful) at the end of the recruitment/rostering/selection process within 14 days (see ST/AI/2010/3 on Staff Selection System). The process for rostering based on Generic Job Openings usually takes from 4 to 6 months from the date the vacancy is posted.**
 
Remuneration
Depending on professional background, experience and family situation, a competitive compensation and benefits package is offered.
More Info

United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Responsibilities
Under the supervision of the Chief Electoral Adviser (CEA) for Iraq, the Senior Electoral Officer supports the CEA in the planning, coordination and management of all UN electoral support activities, helping the CEA ensure a) the coherent functioning of the international electoral assistance team (IEAT) and the provision of sound electoral advice to the Independent High Electoral Commission of Iraq (IHEC), and b) the effective coordination with other UNAMI mission components and UN entities. Specific duties will include, among others: Provide strategic and policy advice to the CEA on a broad range of electoral, management, and administrative issues; Develop strategic and policy plans for the work of the IEAT, and support the CEA in overseeing their implementation; Support the CEA in the management and oversight of the activities of the electoral assistance team; Draft, and/or oversee the drafting of, various reports and documents on electoral-related activities, and present regular briefings to a wide range of interlocutors including UNAMI components and donors; Serve as the focal point and principal officer for recruitment of UN electoral staff; Maintain a system of performance evaluation of UNAMI electoral staff; Prepare budget submissions and all related documents for UNAMI financial and human resources management as required; Develop and maintain timely and efficient communication with UNAMI mission components and UNHQ on matters relating to electoral activities; Serve as liaison with UN country team members, and ensure proper communication and coordination with all other UN and non-UN agencies or bodies providing electoral assistance in Iraq; Maintain systematic communication with non-governmental organizations and other Iraqi and international stakeholders; Perform other relevant duties as required.

Competencies
Professionalism – Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; shows political awareness and sensitivity; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of peace operations. Planning and Organizing - Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. Communication - Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed. Judgement/Decision-making - Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; gathers relevant information before making a decision; considers positive and negative impacts of decisions prior to making them; takes decisions with an eye to the impact on others and on the Organization; proposes a course of action or makes a recommendation based on all available information; checks assumptions against facts; determines that the actions proposed will satisfy the expressed and underlying needs for the decision; makes tough decisions when necessary. Building Trust - Provides an environment in which others can talk and act without fear of repercussion; manages in a deliberate and predictable way; operates with transparency; has no hidden agenda; places confidence in colleagues, staff members and clients; gives proper credit to others; follows through on agreed upon actions; treats sensitive or confidential information appropriately.



QUALIFICATIONS

Education
An advanced university degree (Master's degree or equivalent) in Political Science, International Relations, Law, Social Sciences, Public Administration, Public Policy, or a related field. A first-level university degree in combination with qualifying experience may be accepted in lieu of an advanced university degree.

Work Experience
At least ten years of progressively responsible experience in areas such as electoral, political, civil, or legal affairs, public or business administration, or management is required. Experience working with UN administration and in peace operations, preferably in a number of different post-conflict or transitional countries. Familiarity with UN support to electoral activities is required. Professional experience at senior level interacting with a multitude of counterparts – such as diplomatic corps, representatives of the Member States, donors, counterparts in other UN and international agencies, representatives of the local government, and electoral authorities is required. Experience in managing a large and diverse team is required. Extensive experience in drafting official documents to be circulated at senior level is required. Experience in operational planning, analysis and coordination is desirable.

Languages
Fluency in spoken and written English is required; knowledge of a local language would be an advantage.

Other Skills
S/he must be able to work in a team as well as independently, show initiative and manage complex political situations. The candidate must be able to work in hardship conditions. The post requires considerable cultural and political sensitivity.


The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8).   English and French are the two working languages of the United Nations Secretariat.  The United Nations Secretariat is a non-smoking environment.

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.

PLEASE NOTE THAT APPLICATIONS RECEIVED AFTER THE DEADLINE WILL NOT BE ACCEPTED.

How to apply

All applicants are strongly encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement. Because applications submitted by United Nations (UN) staff members are considered first, provided the eligibility requirements set out in ST/AI/2006/3 are met and the application is submitted in a timely fashion, staff members should apply within 15-day or 30-day mark.

Online applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please go to “My UN” page and check the status of your application by clicking on “View Application History”, and resubmit the application, if necessary.
  1. To start the application process, applicants are required to register by opening a "My UN" account. Go to Login, and Register as a User. Fill in the form and choose a User Name and Password.

  2. After opening the account, applicants may apply for vacancies using the Personal History Profile (PHP) provided. Once the PHP has been completed for a particular vacancy, it can be saved and used for future applications. The PHP may be up-dated, when necessary, for future applications.

  3. In completing the PHP, please note that all fields marked with an asterisk must be completed.

  4. UN staff members must submit scanned copies of their two latest Performance Appraisal System (PAS) reports at the time of application to the appropriate Human Resources Office (HRO)/Personnel Office (PO) to the email address below, clearly indicating the vacancy announcement number. In case you have no access to the digitizing equipment, please submit hard copies of the two latest PAS reports to the relevant HRO/PO via fax.

    E-mail: electoralroster@un.org, electoralaffairsOG@un.org

Please see the Frequently Asked Questions, if you encounter problems when applying.