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Associate Facilities Management Officer, P-2
DEADLINE FOR APPLICATIONS:   20 Jan 2013
DATE OF ISSUANCE:   21 Dec 2012
ORGANIZATIONAL UNIT:   AU/UN Hybrid Operation in Darfur
DUTY STATION:   El Fasher
VACANCY ANNOUNCEMENT NUMBER:   12-ENG-UNAMID-425918-R-EL FASHER


 
Remuneration
Depending on professional background, experience and family situation, a competitive compensation and benefits package is offered.
More Info

United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Responsibilities
Under the guidance and supervision of the Chief General Services Officer, the Associate Facilities Management Officer be responsible for the following functions: • Coordinates repairs, maintenance and installation of conventional buildings, temporary buildings, infrastructure and sites and premises including grounds in the mission area. • Coordinates maintenance activities of installations, systems and equipment throughout the buildings. • Reviews contractors' invoices and assists with cost recovery as required. • Carries out technical evaluation of offers and, after the contract has been awarded to successful contractor; supervises, coordinates and monitors the implementation of the contract and progress of work to ensure compliance with drawings and specifications and determine justification for technical changes to the contract and prepare progress reports. • Assists in developing standards for existing and future facilities and guidelines for the on-going management camp support contracts. • Liaises with Safety and Security for safety inspections of premises; reports and investigates accidents and recommends correction of safety or fire hazards. • Assists in identifying common issues and best practices, making strategic recommendations and developing a plan to achieve objectives and increase efficiency. • Drafts responses to the Board of Auditors, OIOS and Joint Inspection Unit (JIU) on audit-related issues and additional information requests on construction and common service subjects/studies in the JIU work programmes as required. Monitors the implementation of internal and external audit recommendations. • Drafts status reports, briefing papers, updates and ad-hoc reports on the status of the various stages of the planning, environment, safety-related projects and common-service aspects of the programme as required, communicating findings, recommendations, analysis and concepts to the Chief of Unit/Section as appropriate. • Reviews proposals for rental/lease or construction of new facilities to ensure conformity with approved space standards. • Assists in the implementation of work plan of the Unit/Section and in managing the resources, and participates in the preparation of biennial budget and spending plan of the Unit/Section. • Supervises general service staff of the Unit/Section. • Coordinates specialized needs for special events or special construction and operational issues as required. • Performs other duties as required.

Competencies
• PROFESSIONALISM: Knowledge of the Organization’s rules and regulations as they pertain to building management and industry codes and standards. Knowledge of the Organization’s financial rules and regulations, as well as budgetary, administrative procedures, policies and directives. Ability to read and interpret architectural floor plans. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. • PLANNING and ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. • CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.



QUALIFICATIONS

Education
Advanced university degree (Master's degree or equivalent) in Management, Public Administration, Engineering and Logistics or related appropriate specialty or sub-specialty. A first-level degree with a relevant combination of academic qualifications and experience may be accepted in lieu of the advanced university degree.

Work Experience
At least two years of professional experience in logistics, facilities management, building management, administrative services, camps management or related area. Peacekeeping mission experience is an essential requirement.

Languages
Fluency in spoken and written English; knowledge of a second UN language is an advantage. Fluency in the local language may be essential.

Other Skills


The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8).   English and French are the two working languages of the United Nations Secretariat.  The United Nations Secretariat is a non-smoking environment.

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.

PLEASE NOTE THAT APPLICATIONS RECEIVED AFTER THE DEADLINE WILL NOT BE ACCEPTED.

How to apply

All applicants are strongly encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement. Because applications submitted by United Nations (UN) staff members are considered first, provided the eligibility requirements set out in ST/AI/2006/3 are met and the application is submitted in a timely fashion, staff members should apply within 15-day or 30-day mark.

Online applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please go to “My UN” page and check the status of your application by clicking on “View Application History”, and resubmit the application, if necessary.
  1. To start the application process, applicants are required to register by opening a "My UN" account. Go to Login, and Register as a User. Fill in the form and choose a User Name and Password.

  2. After opening the account, applicants may apply for vacancies using the Personal History Profile (PHP) provided. Once the PHP has been completed for a particular vacancy, it can be saved and used for future applications. The PHP may be up-dated, when necessary, for future applications.

  3. In completing the PHP, please note that all fields marked with an asterisk must be completed.

  4. UN staff members must submit scanned copies of their two latest Performance Appraisal System (PAS) reports at the time of application to the appropriate Human Resources Office (HRO)/Personnel Office (PO) to the email address below, clearly indicating the vacancy announcement number. In case you have no access to the digitizing equipment, please submit hard copies of the two latest PAS reports to the relevant HRO/PO via fax.

    E-mail: electoralroster@un.org, electoralaffairsOG@un.org

Please see the Frequently Asked Questions, if you encounter problems when applying.