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Contingent Owned Equipment (COE) Assistant, FS-5
DEADLINE FOR APPLICATIONS:   17 Feb 2014
DATE OF ISSUANCE:   31 Jan 2014
ORGANIZATIONAL UNIT:   Field Missions Administered by DPKO
DUTY STATION:   Multiple D/S
VACANCY ANNOUNCEMENT NUMBER:   14-LOG-PMSS-426125-R-MULTIPLE D/S


All applicants will be notified in writing as to the status of their application (successful or unsuccessful) at the end of the recruitment/rostering/selection process within 14 days (see ST/AI/2010/3 on Staff Selection System). The process for rostering based on Generic Job Openings usually takes from 4 to 6 months from the date the vacancy is posted. Placement on the roster does not guarantee selection to field mission.
 
Remuneration
Depending on professional background, experience and family situation, a competitive compensation and benefits package is offered.
More Info

United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Responsibilities
These positions are located within the Property Management Support Services (PMSS) and COE Section of the Integrated Support Services in the Department of Peace-keeping Operations (DPKO) field missions administered by the Department of Field Support (DFS). The Contingent Owned Equipment Assistants at this level usually report to the Chief Contingent Owned Equipment (COE) unit or a Contingent Owned Equipment Officer within the PMSS and COE section. Located within the Mission Logistics Base, or in the Sector or Regional HQ, these positions support in the detailed implementation and management of the field MOUs between the United Nations and TCC's/PCC's. Within delegated authority, the Contingent Owned Equipment Assistant is responsible for the following duties: (These duties are generic and may not be carried out by all Contingent Owned Equipment Assistants depending on the requirements of the mission.) Under the supervision of the Chief of the Contingent Owned Equipment (COE) Unit who is responsible to the field mission's Chief Integrated Support Services (CISS) for the detailed implementation and management in the field of Memoranda of Understanding (MOU) between the United Nations and Troop Contributing Countries/ Police Contributing Countries (TCC's/PCC's) contributing formed military or police units to the mission, the Contingent Owned Equipment Assistant serves as the initial Point of Contact for unit representatives on daily COE/Memorandum of Understanding (MOU) matters. Brief units on the requirements of the COE Manual in terms of COE and responsibilities for self-sustainment; Ensure that incoming units on rotation are fully briefed on the COE System on arrival, and are aware of their responsibilities; Plan a timetable of Verification Inspections with units and brief them on the preparations required, and the procedures to be followed; Manage, coordinate and supervise the work of Verification Inspection Teams in order to ensure effective and timely conduct of inspections; Brief inspection teams on their duties and responsibilities pertaining to the inspection, and receive from them the necessary input for the preparation of the Verification Inspection Reports (VRs); Maintain up-to-date details of unit major and minor self-sustainment equipment in the DPKO Field Mission Logistics System (FMLS) COE Database/ECOE system Draft, in consultation with Chief COE/MOU Unit, inspection VRs, accompanying covering notes, major equipment details, other associated documents, and other reports, and obtains the necessary signatures from the appropriate authorities by passing the reports to the Administrative Staff for action; Report any loss or damage to COE that could be subject to reimbursement by the UN; Oversees the issuance of UN-owned equipment and UN services provided to units which should be self-sustained, and reflect as necessary in verification reports for financial reimbursement; Maintain up-to-date Organization Charts on units detailing their organization by sub-units and deployment locations of vehicles, other major and minor equipment including crew served armaments; Assist Chief COE/MOU Unit as required with the preparation of briefing documents, ACABQ/Audit responses, budget preparation and any other related documentation; Maintain, within the COE databases, inventories of COE held by all assigned formed units; Identify, in consultation with assigned unit staff, contingent commanders, and other appropriate mission and UNHQ staff, formed unit major equipment and self-sustained deficiencies and surpluses as compared to MOU requirements and recommend corrective action to meet agreed MOU or Mission operational requirements; Maintain up-to-date comprehensive documentary and electronic files/records on day-to-day activities relating to units and their inspections, archive records and documents according to the Mission Archive Plan; Be the Point of Contact with the UNHQ COE Unit regarding COE Lotus Notes Databases, ECOE System; Maintenance of unit MS Excel/Access Databases and provision of reports in other software as required; Perform other duties as required.

Competencies
• Professionalism: Knowledge of the Organization's rules and regulations as they pertain to supply, purchasing and logistics; Demonstrated use of initiative and ability to make appropriate linkages in work requirements and anticipate next steps; Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; Remains calm in stressful situations; Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. • Teamwork: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others’ ideas and expertise; Is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings. • Planning and Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; Adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently. • Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client.



QUALIFICATIONS

Education
High school or equivalent diploma or equivalent plus certification/diploma or training in a logistics related discipline, i.e. transport, engineering, operations management supply chain management or other relevant field is required.

Work Experience
At least eight (8) years of progressively responsible experience in material management and logistics-support related activities. Training in Information Technology is required. Experience in the procedures related to the implementation and management in the field of MOUs in peacekeeping operations is desirable. Experience in inventory control practices and procedures are desirable. Experience in international operations in a post conflict environment is desirable.

Languages
Fluency in one of the working languages of the UN Secretariat, English or French, (both oral and written) is required; knowledge of the other is desirable. Knowledge of another UN official language is an advantage.

Other Skills


The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8).   English and French are the two working languages of the United Nations Secretariat.  The United Nations Secretariat is a non-smoking environment.

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.

PLEASE NOTE THAT APPLICATIONS RECEIVED AFTER THE DEADLINE WILL NOT BE ACCEPTED.

How to apply

All applicants are strongly encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement. Because applications submitted by United Nations (UN) staff members are considered first, provided the eligibility requirements set out in ST/AI/2006/3 are met and the application is submitted in a timely fashion, staff members should apply within 15-day or 30-day mark.

Online applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please go to “My UN” page and check the status of your application by clicking on “View Application History”, and resubmit the application, if necessary.
  1. To start the application process, applicants are required to register by opening a "My UN" account. Go to Login, and Register as a User. Fill in the form and choose a User Name and Password.

  2. After opening the account, applicants may apply for vacancies using the Personal History Profile (PHP) provided. Once the PHP has been completed for a particular vacancy, it can be saved and used for future applications. The PHP may be up-dated, when necessary, for future applications.

  3. In completing the PHP, please note that all fields marked with an asterisk must be completed.

  4. UN staff members must submit scanned copies of their two latest Performance Appraisal System (PAS) reports at the time of application to the appropriate Human Resources Office (HRO)/Personnel Office (PO) to the email address below, clearly indicating the vacancy announcement number. In case you have no access to the digitizing equipment, please submit hard copies of the two latest PAS reports to the relevant HRO/PO via fax.

    E-mail: electoralroster@un.org, electoralaffairsOG@un.org

Please see the Frequently Asked Questions, if you encounter problems when applying.