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Supply Assistant, FS-5
DATE OF ISSUANCE:   31 Jan 2014
ORGANIZATIONAL UNIT:   Field Missions Administered by DPKO
DUTY STATION:   Multiple D/S

All applicants will be notified in writing as to the status of their application (successful or unsuccessful) at the end of the recruitment/rostering/selection process within 14 days (see ST/AI/2010/3 on Staff Selection System). The process for rostering based on Generic Job Openings usually takes from 4 to 6 months from the date the vacancy is posted. Placement on the roster does not guarantee selection to field mission.
Depending on professional background, experience and family situation, a competitive compensation and benefits package is offered.
More Info

United Nations Core Values: Integrity, Professionalism, Respect for Diversity
This Generic Job Opening has been advertised to attract applications from qualified candidates, including serving staff in various Supply functions or Supply related positions such as Fuel Assistant, Rations Assistant, Food Services Assistant, Inventory and Supply Assistant, Material and Assets Assistant, Quality Control Assistant, and Warehouse Assistant/ Officer. Within the limits of delegated authority, the Supply Assistant will carry out the following duties: (These duties are generic, and may differ depending on the requirements of the field mission). • Supervises the provision of security equipment and supplies, general supply equipment such as office equipment, supplies, spares, consumables as appropriate from the supply unit to the sectors regions and sections within the mission; • Coordinates and liaises with the Security Section for the procurement and provision of security equipment and consumable requirements; • Implements procedures to ensure that requisitions for supplies are properly prepared and reviewed such that they are issued/replenished/allocated to the field in a timely and coordinated manner to ensure reliable flow of supply for the mission; • Implements supply-related Standard Operating Procedures (SOPs) including on Receiving and Inspection, Quality Control (QC)/Quality Analysis (QA), inventory control, reporting and invoice processing; • Supervises the process for monitoring consumption, inventory-control, stock-checking and write-off to ensure security availability and accountability of materials and assets; • Provides input on mission requirements, procurement-plan and cost-estimates for budget and acquisition planning; • Participates in technical survey visits during mission start-up and during implementation to ensure the most effective implementation of mission's operational plans; • Implements plans for the disposal or redeployment of assets during mission downsizing or liquidation; • Provides technical input as required in the development and implementation of supply and service contracts, including in preparing Statements of Work, technical evaluation and presentations to Local Committee on Contracts; • Develops, maintains and updates software and databases such as Galileo and/or Umoja as appropriate for tracking, reconciliation and accounting purposes; • Implements the internal inventory management control systems including budgeting and monitoring of replenishment, refurbishment or replacement; • Maintains accurate and complete accounting, reporting and all electronic/hardcopy records to ensure proper audit trail; • Assists in monitoring and analyzing contract performance to ensure compliance with contract terms, schedules and cost objectives; • Assists the Contract Management Section/Unit in the resolution of contractual disputes in the course of contract implementation for General Supply related issues; • Manages and trains Supply staff as assigned; • Performs other duties as required.

Professionalism:– Practical knowledge of supply management, inventory management or logistics support with good understanding of field support operations, program/contract execution and administration, security equipment and ammunition application and the handling thereof; Good understanding of internal procurement policies, practices and procedures; Proven analytical skills, including ability to research and analyze data and develop recommendations and plans; Proven ability to develop, maintain and supervise management control systems for assets, materials, services and claims; Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; Remains calm in stressful situations; Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Teamwork:- Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others’ ideas and expertise; Is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings. Planning and Organizing:- Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; Adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently. Client Orientation:- Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client.


High school or equivalent diploma is required. Technical or vocational certificate in at least one of the following areas: business administration, logistics management, inventory management and supply management.

Work Experience
At least 8 years of progressively responsible experience in supply, inventory management, procurement, logistics support or related fields, including at least 2 years at the international level. Experience in managing support services in international operations in a post conflict environment is desirable. Knowledge of UN rules, regulations and working practices pertaining to field missions is an advantage. Experience in the handling of security equipment highly desirable. Experience in international operations in a post conflict environment is desirable.

French and English are the working languages of the UN Secretariat. For this post, fluency in English (both oral and written) is required; Knowledge of another UN official language is desirable.

Other Skills

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8).   English and French are the two working languages of the United Nations Secretariat.  The United Nations Secretariat is a non-smoking environment.



How to apply

All applicants are strongly encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement. Because applications submitted by United Nations (UN) staff members are considered first, provided the eligibility requirements set out in ST/AI/2006/3 are met and the application is submitted in a timely fashion, staff members should apply within 15-day or 30-day mark.

Online applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please go to “My UN” page and check the status of your application by clicking on “View Application History”, and resubmit the application, if necessary.
  1. To start the application process, applicants are required to register by opening a "My UN" account. Go to Login, and Register as a User. Fill in the form and choose a User Name and Password.

  2. After opening the account, applicants may apply for vacancies using the Personal History Profile (PHP) provided. Once the PHP has been completed for a particular vacancy, it can be saved and used for future applications. The PHP may be up-dated, when necessary, for future applications.

  3. In completing the PHP, please note that all fields marked with an asterisk must be completed.

  4. UN staff members must submit scanned copies of their two latest Performance Appraisal System (PAS) reports at the time of application to the appropriate Human Resources Office (HRO)/Personnel Office (PO) to the email address below, clearly indicating the vacancy announcement number. In case you have no access to the digitizing equipment, please submit hard copies of the two latest PAS reports to the relevant HRO/PO via fax.


Please see the Frequently Asked Questions, if you encounter problems when applying.