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Team Assistant, G-3 (Cancelled)
DEADLINE FOR APPLICATIONS:   Open
DATE OF ISSUANCE:   11 Mar 2009
ORGANIZATIONAL UNIT:   Department of Management
DUTY STATION:   New York
VACANCY ANNOUNCEMENT NUMBER:   09-ADM-DM-420850-R-NEW YORK


This is a generic vacancy announcement for entry-level positions in the General Service and related categories in the United Nations Secretariat in New York. Recruitment for these posts is on a local basis, subject to passing a relevant entry-level examination, an interview and a medical examination in New York. No travel or relocation expenses will be reimbursed. Successful candidates will be placed on a roster, and offers will be made only when positions become available.
 
Remuneration
Depending on professional background, experience and family situation, a competitive compensation and benefits package is offered.
More Info

United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Responsibilities
These positions are located in departments and offices of the United Nations Secretariat in New York. Incumbents typically report administratively to one or more officers. Within limits of delegated authority and depending on location, the incumbent will be responsible for the following duties: (It should be noted that the responsibilities and duties listed are generic, and may not be performed by all Team Assistants.) Provide general office support services to help ensure the smooth functioning of an organizational unit. Use standard word processing package to produce a variety of routine correspondence, reports, tables, charts, graphs, etc., in accordance with institutional standards. Proofread documents for grammatical and typographical accuracy. Maintain calendar/schedules; monitor changes and communicate relevant information to appropriate staff inside and outside the immediate work unit. Review, record, route and/or process mail or other documents; gather pertinent background material; track and monitor follow-up action as required. Maintain files (both paper and electronic) and databases for work unit. Perform basic data entry and management functions. Perform a variety of administrative duties (e.g. leave recording, meeting organization, reservations, office supply and equipment orders, etc.). Operate and maintain a variety of office equipment in the performance of basic office functions, e.g. photocopier, facsimile, printer, scanner, etc. Perform other duties as assigned.

Competencies
Professionalism – Shows pride in work and in achievements. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges. Remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. Planning and Organizing – Ability to plan own work to meet designated deadlines. Communication – Good communication (spoken and written) skills, including ability to draft routine correspondence. Teamwork – Good interpersonal skills and ability to establish and maintain effective working relations with people in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity and gender.



QUALIFICATIONS

Education
High School diploma or equivalent. Must have passed the United Nations Administrative support Assessment Test (ASAT) in English at New York Headquarters.

Work Experience
Experience in general office support or related area is desirable.

Languages
English and French are the working languages of the United Nations Secretariat. For this post, fluency in oral and written English is required. Knowledge of another official UN Language is desirable.

Other Skills
Good computer skills; proficiency in standard computer applications for e-mail, word processing, spreadsheets, Internet are desirable.


The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8).   English and French are the two working languages of the United Nations Secretariat.  The United Nations Secretariat is a non-smoking environment.

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.

PLEASE NOTE THAT APPLICATIONS RECEIVED AFTER THE DEADLINE WILL NOT BE ACCEPTED.

How to apply

All applicants are strongly encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement. Because applications submitted by United Nations (UN) staff members are considered first, provided the eligibility requirements set out in ST/AI/2006/3 are met and the application is submitted in a timely fashion, staff members should apply within 15-day or 30-day mark.

Online applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please go to “My UN” page and check the status of your application by clicking on “View Application History”, and resubmit the application, if necessary.
  1. To start the application process, applicants are required to register by opening a "My UN" account. Go to Login, and Register as a User. Fill in the form and choose a User Name and Password.

  2. After opening the account, applicants may apply for vacancies using the Personal History Profile (PHP) provided. Once the PHP has been completed for a particular vacancy, it can be saved and used for future applications. The PHP may be up-dated, when necessary, for future applications.

  3. In completing the PHP, please note that all fields marked with an asterisk must be completed.

  4. UN staff members must submit scanned copies of their two latest Performance Appraisal System (PAS) reports at the time of application to the appropriate Human Resources Office (HRO)/Personnel Office (PO) to the email address below, clearly indicating the vacancy announcement number. In case you have no access to the digitizing equipment, please submit hard copies of the two latest PAS reports to the relevant HRO/PO via fax.

    E-mail: gsapplications@un.org,

    Fax: 1-917-367-0586

Please see the Frequently Asked Questions, if you encounter problems when applying.