Transport Assistant, FS-5
||17 Feb 2014
|DATE OF ISSUANCE:
||31 Jan 2014
||Field Missions Administered by DPKO
|All applicants will be notified in writing as to the status of their application (successful or unsuccessful) at the end of the recruitment/rostering/selection process (see ST/AI/2010/3 on Staff Selection System). The process for rostering based on Generic Job Openings usually takes from 4 to 6 months from the date the vacancy is posted. Placement on the roster does not guarantee selection to field mission.
Depending on professional background, experience and family situation, a competitive compensation and benefits package is offered.
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
This Generic Job Opening has been advertised to attract applications from qualified candidates, including those staff members serving as Logistics Assistant and Vehicle Technician.
Within delegated authority, the Transport Assistant will carry out the following duties: (These duties are generic, and may not be performed by all Transport Assistants).
Fleet Vehicle Inventory Unit duties:
Monitors distribution of non-expendable transport assets.
Ensures that bi-annual physical inventory of non-expendable transport assets is conducted in accordance with the established procedures and deadlines.
Ensures that records are maintained for non-expendable transport assets, including records in fleet management databases.
Prepares Business Object Reports.
Coordinates the Mission Vehicle Establishment Committee (VEC) meetings.
Participates in the development of the Transport Section's annual budget proposals.
Implements the Vehicle Replacement Policy.
Ensures that vehicle write-off cases are processed in accordance with the established procedures and deadlines.
Provides technical expertise on Contingent Own Equipment (COE) and safety inspections.
Provides inputs for statistical report on transport fleet utilization and composition.
Participates in the technical evaluations of bids received from vendors through the Procurement Section.
Transport Warehouse duties:
Supervises the Transport Warehouse in accordance with the UN regulations and rules and applicable transport standard operating procedures.
Ensures sufficient stock of light and heavy vehicle spare parts and issues required items to workshop mechanics and motor transport officers.
Conducts regular inventory checks of the Transport Warehouse stocks.
Monitors warehouse records, prepares financial and budget summaries, writes reports and submits them to a Transport Officer or a Chief Transport Officer in accordance with the established procedures and deadlines.
Determines generic technical specifications, estimates quantity (number of units), drafts proposals for requisitions for spare parts, tools and equipment in accordance with the UN procurement procedures.
Conducts planning and monitors implementation of projects within Transport Warehouse and facilitates training of staff.
Ensures the constant availability of vehicles for temporary assignment in support of one-off and emergency tasks as directed by a Chief Transport Officer.
Transport Dispatch duties:
Ensures the routine transportation requirements are identified within the area of responsibility.
Analyzes transportation requests and supervises route planning and reconnaissance.
Establishes service timetables and driver rosters.
Prepares and disseminates information regarding transport services and transport facilities available to customers.
Ensures maximum utilization and effective use of vehicle and driver resources
Ensures that all mission personnel are aware of the services available to them and communicates any changes that occur.
Ensures the provision of regular shuttle bus services along established routes.
Ensures the provision of ad-hoc transportation services to meet all requirements including staff and equipment movement for operational duty purposes.
Provides transportation briefings to incoming personnel at the check-in and assures that transportation equipment is returned in good working order on check-out by the outgoing personnel.
Ensures that the mechanical conditions of all vehicles and daily maintenance of the shuttle buses are performed.
Monitors the periodic maintenance and repair of the vehicles to ensure the reliability of the transportation service.
Ensures that monthly trip tickets and Electronic Vehicle Monitoring System (EVMS) statistics of the mission vehicle fleet are processed in accordance with the established procedures and guidelines.
Ensures that files and documentation related to assigned duties are maintained, and prepares reports for supervisors.
Monitors monthly mileage and fuel consumption reports for UN-owned vehicles and confirms the return of the individually assigned vehicles upon departure of staff from the service.
Ensures that databases to monitor the Mission personnel in possession of UN driving permits are maintained.
Ensures that driving test assessments are conducted for UN personnel.
Performs other related duties are required.
Professionalism: Ability to analyze the tactical elements of vehicular support to clients. Familiarity with rules and regulations related to UN Owned Equipment (UNOE). Awareness of the procedures related to fleet maintenance. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors on-going developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
High school diploma or equivalent is required. Technical or vocational certificate in mechanical engineering, transportation, logistics or other related fields is desirable. A valid driver’s license is required.
A minimum of 8 years of progressively responsible experience in motor vehicle transport operations or related area. Experience in international operations in a post conflict environment is desirable.
French and English are the working languages of the UN Secretariat. For this post, fluency in English (both oral and written) is required; Knowledge of another UN official language is desirable.
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8).
English and French are the two working languages of the United Nations Secretariat.
The United Nations Secretariat is a non-smoking environment.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.
PLEASE NOTE THAT APPLICATIONS RECEIVED AFTER THE DEADLINE WILL NOT BE ACCEPTED.
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