Senior Civil Affairs Officer, P-5

DATE OF ISSUANCE:   09 Jan 2013
ORGANIZATIONAL UNIT:   Field Missions Administered by DPKO
DUTY STATION:   Multiple D/S

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Mission Preference List

**All applicants will be notified in writing as to the status of their application (successful or unsuccessful) at the end of the recruitment/rostering/selection process within 14 days (see ST/AI/2010/3 on Staff Selection System). The process for rostering based on Generic Job Openings usually takes from 4 to 6 months from the date the vacancy is posted.**
Depending on professional background, experience and family situation, a competitive compensation and benefits package is offered.
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United Nations Core Values: Integrity, Professionalism, Respect for Diversity
These positions are located in Peacekeeping Missions. Senior Civil Affairs Officers can work both in Mission Headquarters, including as head of component in smaller Missions, and at the local level, occasionally serving as head of field office. The Senior Civil Affairs Officer usually reports to the Director / Chief of the Civil Affairs component. Please note that, in order to be rostered, candidates for Senior Civil Affairs Officer are required to clearly demonstrate competencies and experience in one (or both) of two specialised areas, in addition to a core profile. Programme management is one aspect of the core profile. The specialisations are: Conflict Management, and Support to State Institutions. Within the limits of delegated authority the Senior Civil Affairs officer may be responsible for the following duties. (These duties are generic, and may not all be performed by all Senior Civil Affairs Officers. Duties will vary depending on the mandate and the situation on the ground. They will also vary over the life-span of the mission as the role of the Civil Affairs component evolves): General - Supports the Director / Chief of Civil Affairs in all aspects of their role, including through the provision of policy guidance and strategy development. Acts as Deputy Director / Chief of Civil Affairs where requested. Ensures coherence of the work of the component as a whole. Manages, supervises and carries out the work plan of the Unit/Section under his/her responsibility. Supervises and monitors the work of officers under his/her responsibility in undertaking the full range of their duties. Identifies and addresses, through the use of available resources, capacity and skills development needs by developing training opportunities and the dissemination and implementation of relevant DPKO/DFS guidance and policy. Designs and coordinates diverse projects and activities for Civil Affairs to further the overall objectives of the component, including joint programmes with UNCT and other actors where appropriate. Monitors to ensure that substantive work programmes and activities are carried out in a timely and effective fashion, taking account of gender considerations. Manages relevant planning and budgeting processes for the component, in accordance with UN and Mission procedures. Ensures QIPs implementation is managed effectively and in line with the DPKO/DFS Policy Directive on QIPs. Anticipates changes in the environment and proposes adjustments in the priorities or approach of the component accordingly. Ensures that information and analysis provided by Civil Affairs Officers at the local level is collected and presented in a consistent and planned manner. Endeavours to integrate Civil Affairs analysis into overall mission analysis and planning. Coordinates (across disciplines and components) to ensure effective partnership, coordination and information sharing between the Civil Affairs component and both Mission and non-Mission partners. Ensures that all partners and interlocutors are aware of the role and contributions of Civil Affairs as part of the overall Mission and UN effort. Ensures that Civil Affairs components establish and maintain contacts with all sectors of the population country-wide, that sound mechanisms are in place to identify and represent their concerns and perceptions, and that these are effectively communicated to Mission and UN actors. Manages a regional or local field office, undertaking or overseeing the programmatic and administrative tasks necessary for its functioning. Designs and oversees implementation of the Civil Affairs workplan for that area. Ensures that all Civil Affairs and non-Civil Affairs Missions actors in that regional or local area of operations share an understanding of the Mission mandate and operations, and act in a cohesive and consistent manner. Coordinates with UNCT partners in that area of operations to ensure a coherent UN system effort. Conflict Management - Manages Civil Affairs support to national and local actors in designing strategies and processes for conflict management and resolution. Convenes or oversees support to dialogue and negotiation between groups in conflict. Facilitates, enables, or mediates dialogue where appropriate. Manages partnerships with relevant actors to advocate the protection and empowerment of excluded and/or threatened groups in full respect of humanitarian and international law, including mechanisms for information-sharing, crisis response and protection of civilians as needed. Identifies and coordinates a response to specific conflict drivers at the social level, including by mobilising a response from other actors where appropriate. Identifies and designs practical Civil Affairs support activities for constructive civil society actors. Support to State Institutions - Designs and oversees effective cooperation arrangements between Civil Affairs and state institutions, as one part of the overall effort in this area, with a view to; strengthening local ownership of the peace process, building capacity, promoting cooperation between authorities and relevant interest groups, as well as supporting operations, policy and decision-making processes as appropriate. Ensures consistent identification country-wide of the support needs of local authorities and the design of practical Civil Affairs activities to respond to them. Ensures that Civil Affairs work is carried out in coordination with other actors, in particular UNDP, and as part of a joint programme where appropriate. Oversees the design and implementation of Civil Affairs support to civic education programmes or political fora or town-hall meetings to support the development of political space at the local level. Ensures consistent and appropriate Civil Affairs support to dialogue and cooperation between authorities and relevant interest groups and provides guidance on the development of structures of accountability and transparency. Other - Performs other duties as required, in line with the DPKO/DFS Policy Directive on Civil Affairs. Work implies frequent interaction with the following - Staff within work unit, Mission and DPKO, DFS, DPA/Headquarters; Senior national and local government officials, community representatives, national non-governmental organizations, and community-based organizers; UN system actors such as UNDP, UNHCR, OCHA, etc.; International non-governmental organizations and multilateral/bilateral donors; Counterparts in regional organizations (e.g., AU, EU, OSCE, NATO, etc); Local and, as required, international media. Results Expected - Ensures that the Civil Affairs component operates as a cohesive, integrated whole in support of its objectives and delivers consistently high-quality results. Proactively analyses the overall direction of the component and proposes and change manages any shifts in focus or priority as the mission life-cycle progresses.

PROFESSIONALISM - Candidates should demonstrate: solid understanding of the contexts within which peacekeeping operations function; ability to translate a broad strategic vision into concrete objectives on the ground; ability to build networks and to initiate, design and maintain effective working partnerships with a range of actors at the sub-national level, and to positively influence them in support of the peace process; ability to source, evaluate and integrate information and analysis from a range of actors and to articulate analysis - in clear reports - of the political, economic and social factors affecting conflict dynamics and mandate implementation at the local level; solid understanding of the principle of local ownership and of how to apply this in Civil Affairs work; knowledge of mechanisms to identify the concerns and perceptions of the local population in post-conflict environments; proven ability to work independently under pressure, on occasion in highly stressful or isolated environments and with minimum supervision; respect for local cultures and values, awareness of the impact of personal conduct, ability to adapt behaviour to different environments with sensitivity; takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of Civil Affairs work; understanding of how to identify and share best practices and lessons learned. Candidates should also demonstrate competency in at least one of the two professional specializations below: Conflict Management - Proven competencies in convening, facilitation and negotiation. Ability to liaise with a variety of actors on sensitive issues, including excluded and threatened groups. Understanding of the role and nature of confidence-building work in peacekeeping environments. Ability to develop and implement a strategy for support to domestic actors at the local level in conceptualising, designing and implementing conflict management or reconciliation processes. Support to State Institutions - Solid understanding of governance frameworks in post-conflict settings and knowledge of national capacity and needs assessments. Knowledge of mandates and capacity of key partners in this area, including UNDP and the World Bank, and ability to work creatively with them in identifying a coherent and well coordinated approach at the regional or local level, drawing on comparative advantages. The ability to adapt appropriate capacity development strategies at the regional or local level. Understanding of mechanisms for accountability and transparency, and for dialogue between state institutions and citizenry. PLANNING AND ORGANIZING - Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary. ACCOUNTABILITY - Takes ownership of all responsibilities and honours commitments; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments. LEADERSHIP - empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; drives for change and improvements. provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing. MANAGING PERFORMANCE - Delegates the appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; appraises performance fairly.


Advanced university degree (Master’s degree or equivalent) in social sciences, political science, international relations, public administration, anthropology, law, economics or related area. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience
A minimum of ten years of progressively responsible experience in Civil Affairs-related work with UN Peacekeeping Operations, UN Special Political Missions, UN funds or programmes, National or International NGOs, community based organizations, or research institutions. Of these ten years, a minimum of five years should include substantial managerial and supervisory functions, and a minimum of five years should be in one (or both) of the following specialised areas: Conflict management - A minimum of five years of experience in a position requiring conflict management, facilitation, mediation or negotiation skills, with an emphasises on analytical and strategic planning functions. Experience in facilitating structured dialogue events between different parties, and reconciliation activities and processes would be an asset. Support to State Institutions - A minimum of five years in working in public administration, public administration support, or related areas. Experience in policy advice in the areas of public administration and governance support in post-conflict settings would be an asset.

Fluency (both oral and written) in one of the working languages of the UN Secretariat, English or French. Working knowledge of English is required. Knowledge of another UN official language (Arabic, Spanish, Russian, or Chinese/Mandarin) is desirable.

Other Skills
Given the operational requirements of current UN field missions, women are particularly encouraged to apply. In addition, applicants who have at least a working knowledge of English and fluency in French or Arabic are particularly encouraged to apply.

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8).   English and French are the two working languages of the United Nations Secretariat.  The United Nations Secretariat is a non-smoking environment.



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