Electoral Affairs Officer, P-4

DATE OF ISSUANCE:   06 Nov 2012
ORGANIZATIONAL UNIT:   Field Missions Administered by DPKO
DUTY STATION:   Multiple D/S

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Mission Preference List

Depending on professional background, experience and family situation, a competitive compensation and benefits package is offered.
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United Nations Core Values: Integrity, Professionalism, Respect for Diversity
These positions are located in field locations in Peacekeeping Operations and Special Political missions, UNDP and UNOPS electoral projects or other UN entities providing electoral assistance. The candidates report to the Chief Electoral Officer, the Senior Electoral Officer or the Chief Technical Adviser. Within delegated authority, the Electoral Officer will be responsible for the following duties: (These duties are generic and will not be carried out by all Electoral Officers.) 1. Provide advice to, and contribute to the capacity building of counterpart(s) in national electoral authorities, including advising on the establishment and management of field offices. 2. Supervise staff of electoral components and of the division or unit in carrying out an electoral mandate. 3. Interpret electoral policies and regulations in order to clarify and provide input in the development of procedure manuals. 4. Provide advice on developing election logistics and security plans for the field offices and supervise their implementation. 5. Advise counterparts to ensure that all electoral field operations are conducted effectively by addressing policy guidance, logistics, and other electoral needs in a timely manner. 6. Implement programs in the following areas, as required: electoral training, civic/voter education, electoral law, electoral complaints, electoral procedures, electoral operations, electoral logistics, electoral security, electoral Information and Technology (IT) and database development, public outreach, media, graphic design, external relations, and/or voter registration. 7. Compile regular reports for the Chief Electoral Officer or Chief Technical Adviser on major electoral developments and issues in the field, including immediate and longer term problems. 8. Assist national counterparts in managing the flow of information between their HQ and field offices. 9. Organize regular meetings with staff at Headquarters or in the field. 10. Provide advice on coordination of personnel and material movements in close coordination with the Chief of Operations, Logistics Officer(s) and relevant UN and non-UN entities; review operational plans and ensure that advice is provided for implementation of electoral operations in the assigned area of responsibility as directed by her/his supervisor and in close coordination with relevant entities on the ground. 11. Oversee the day-to-day operations and administration of the UN electoral office in the assigned area of responsibility. 12. Provide periodic reports on developments in the assigned area of responsibility in close collaboration with other relevant partners. 13. Maintain a system of continuous evaluation of electoral assistance activities. 14. Supervise national and international UN electoral staff assigned to the area of responsibility. 15. Conduct supervisory or other functions as requested by the Chief Electoral Officer/Chief Technical Adviser. 16. Perform other related duties as required.

PROFESSIONALISM – Demonstrated in-depth understanding of and ability to evaluate electoral processes, particularly their technical and political implications. Strong analytical and evaluative skills combined with good judgment. Ability to place the significance of electoral processes in a political context. Ability to manage a team of people from different backgrounds and coordinate multileveled projects. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of operations. TEAMWORK – Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. PLANNING AND ORGANIZING – Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.


Advanced university degree (Master’s degree or equivalent) in political science, international relations, law, public administration, or related field. A first-level university degree in combination with an additional two years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience
At least 7 years of progressively responsible experience in areas such as electoral, public administration, legal or political affairs. Managerial experience of a large team from different backgrounds is desirable. Field experience in UN operations or other international organizations providing electoral assistance is desirable. Experience in bilateral and multilateral negotiations desirable.

Fluency in spoken Arabic is required and fluency in written Arabic desirable. Fluency in spoken and written English or French is required, and working knowledge of the other language is desirable.

Other Skills

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8).   English and French are the two working languages of the United Nations Secretariat.  The United Nations Secretariat is a non-smoking environment.



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