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Chief of Staff, D-2
DEADLINE FOR APPLICATIONS:   14 Jul 2013
DATE OF ISSUANCE:   14 Jun 2013
ORGANIZATIONAL UNIT:   United Nations Assistance Mission in Afghanistan
DUTY STATION:   Kabul
VACANCY ANNOUNCEMENT NUMBER:   13-POL-UNAMA-425992-R-KABUL


 
Remuneration
Depending on professional background, experience and family situation, a competitive compensation and benefits package is offered.
More Info

United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Responsibilities
Reporting to the Special Representative of the Secretary-General, the Chief of Staff (CoS) is responsible for ensuring the integrated and coherent functioning of the Mission across all areas, components and locations. S/he oversees the core mechanisms and processes that enable the integrated delivery of the Mission’s mandate, in particular strategic and operational planning, policy coordination, senior-level decision-making and information management. The CoS is responsible for performing the following duties: Ensure the effective direction and integrated management of UNAMA’s activities in line with the SRSG’s strategic vision; Facilitate the translation of the Mission leadership's policy intent and high-level direction into viable tasks and priorities; Periodically review progress and recommend necessary adjustments to enable effective implementation of the Mission's mandate; Ensure the establishment of core integrated processes and mechanisms that enable the integrated delivery of the mandate, including through partnership with the UN Country Team; Oversee Mission-wide planning processes, ensuring coherence between mandated tasks, component plans/concepts of operations and UN system-wide integrated planning processes (such as Integrated Strategic Frameworks), as required by policies, guidelines and best practices on planning, in particular the Integrated Mission Planning Process (IMPP); Manage and supervise, as First Reporting Officer, the following Units and staff members: Mission Planning and Report Unit, Legal Unit, Language Unit, Conduct and Discipline Unit, Resident Auditor Unit; With the Chief of Mission Support, engender a clear understanding across Mission components between substantive priorities and support capacities; ensure an integrated approach to the results-based budget process, including alignment with strategic and operational plans and adequate provisions to meet resource requirements, and oversee the process as it relates to substantive Mission components, in line with the mandate; Oversee the internal management of the Mission on behalf of the SRSG, including through the development of necessary policies and procedures, taking into account relevant Headquarters policy and best practices; Ensure effective functioning of coherent communications structures and systems and serve as the focal point for communication with UN Headquarters in New York; Interface with the Chief of Mission Support on all personnel matters, and oversee senior staff selection processes; In close consultation with Mission leadership, facilitate discussions between the Mission and national government on issues related to UNAMA functions; oversee the Legal Unit and the provision of necessary legal advice to the SRSG as required; Advise the SRSG on protocol matters and supervise and provide guidance on the preparation and coordination of official visits.

Competencies
Professionalism –Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; Remains calm in stressful situations; Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Communication - Speaks and writes clearly and effectively; Listens to others, correctly interprets messages from others and responds appropriately; Asks questions to clarify, and exhibits interest in having two-way communication; Tailors language, tone, style and format to match audience; Demonstrates openness in sharing information and keeping people informed. Planning and Organizing - Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently. Building Trust - Provides an environment in which others can talk and act without fear of repercussion; Manages in a deliberate and predictable way; Operates with transparency; has no hidden agenda; Places confidence in colleagues, staff members and clients; Gives proper credit to others; Follows through on agreed upon actions; Treats sensitive or confidential information appropriately. Judgement/Decision-making - Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; Gathers relevant information before making a decision; Considers positive and negative impact on others and on the Organization; Proposes a course of action or makes a recommendation based on all available information; Checks assumptions against facts; Determines that the actions proposed will satisfy the expressed and underlying needs for the decision; Makes tough decisions when necessary.



QUALIFICATIONS

Education
Advanced university degree (Master’s degree or equivalent) in one of the following disciplines: international relations, political science, business administration, public administration, management, law, military studies, or a related field. A first level university degree with a relevant combination of academic qualifications and experience may be accepted in lieu of the advanced university degree.

Work Experience
At least fifteen years of progressively responsible experience in such areas as: political, social, civil, military or legal affairs; public or business administration; or management is required. A proven track record of leadership and management in multicultural settings, including coordination of interdisciplinary teams, is required. Experience serving in a senior advisory or managerial capacity at UN secretariat headquarters or in a UN field mission is required. Experience in inter-agency, strategic and operational planning and analysis is desirable.

Languages
Fluency in spoken and written English is required. Knowledge of another UN official language would be an advantage.

Other Skills


The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8).   English and French are the two working languages of the United Nations Secretariat.  The United Nations Secretariat is a non-smoking environment.

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.

PLEASE NOTE THAT APPLICATIONS RECEIVED AFTER THE DEADLINE WILL NOT BE ACCEPTED.

How to apply

All applicants are strongly encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement. Because applications submitted by United Nations (UN) staff members are considered first, provided the eligibility requirements set out in ST/AI/2006/3 are met and the application is submitted in a timely fashion, staff members should apply within 15-day or 30-day mark.

Online applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please go to “My UN” page and check the status of your application by clicking on “View Application History”, and resubmit the application, if necessary.
  1. To start the application process, applicants are required to register by opening a "My UN" account. Go to Login, and Register as a User. Fill in the form and choose a User Name and Password.

  2. After opening the account, applicants may apply for vacancies using the Personal History Profile (PHP) provided. Once the PHP has been completed for a particular vacancy, it can be saved and used for future applications. The PHP may be up-dated, when necessary, for future applications.

  3. In completing the PHP, please note that all fields marked with an asterisk must be completed.

  4. UN staff members must submit scanned copies of their two latest Performance Appraisal System (PAS) reports at the time of application to the appropriate Human Resources Office (HRO)/Personnel Office (PO) to the email address below, clearly indicating the vacancy announcement number. In case you have no access to the digitizing equipment, please submit hard copies of the two latest PAS reports to the relevant HRO/PO via fax.

    E-mail: electoralroster@un.org, electoralaffairsOG@un.org

Please see the Frequently Asked Questions, if you encounter problems when applying.