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Senior Electoral Affairs Officer, P-5
DEADLINE FOR APPLICATIONS:   16 Dec 2012
DATE OF ISSUANCE:   16 Nov 2012
ORGANIZATIONAL UNIT:   Field Missions Administered by DPKO
DUTY STATION:   Multiple D/S
VACANCY ANNOUNCEMENT NUMBER:   12-ELA-PMSS-425899-R-MULTIPLE D/S


 
Remuneration
Depending on professional background, experience and family situation, a competitive compensation and benefits package is offered.
More Info

United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Responsibilities
These positions are located in field locations in Peacekeeping Operations, Special Political Missions, including UNDP and UNOPS electoral projects or other UN entities providing electoral assistance. The Senior Electoral Officer may head a unit and generally report to the Chief Electoral Officer, the Head of Mission, Special Representative of the Secretary-General or the designee, or to the Chief Technical Adviser of the UNDP or UNOPS project. In some instances, the Senior Electoral officer may be the senior-most electoral officer of the mission/project. Within delegated authority, the Senior Electoral Affairs Officer will be responsible for the following duties (These duties are generic and may not be carried out by all Senior Electoral Officers): Provide electoral advice to senior-most UN mission/Office representative on the constitutional/electoral review process; Assist the national electoral authorities in developing a legal framework for elections including laws, codes, rules of procedures, regulations and directives; Assist the national electoral authorities in developing and implementing a concept of an electoral operation; Provide advice and supervise the implementation of programs in the following areas, as required: electoral training, civic/voter education, electoral law, electoral complaints, electoral procedures, electoral operations, electoral logistics, electoral security, electoral information and technology (IT) and database development, public outreach, media, external relations, and/or voter registration; Ensure that all technical advisers pay attention to the capacity building component in day to day work with their counterparts; Provide advice on developing election logistics and security plans and supervise their implementation; Draft election budgeting plans for UN mission/Office electoral activities on the ground and fulfill budgetary reporting requirements as necessary; Support national counterparts in drafting electoral budgets for submission to national authorities; Report regularly to the Head of the Electoral Unit on election operations policies and procedures adopted by the Electoral Management Body (EMB) and their implementation by local election administrations; Interpret electoral policies and regulations in order to clarify and provide input for the development of procedure manuals; Develop timely and efficient communication mechanisms between headquarters and UN mission/office electoral field offices. Advise national counterparts on development of their internal communication mechanisms; Assist the national electoral authorities in developing and maintaining regular, systematic and impartial communication with political parties, media organizations, non-governmental organizations and women's and youth groups and other stakeholders; Regularly brief the UN, donors, and key stakeholders on the electoral process; Act as officer-in-charge in the absence of the Chief Electoral Officer/Head of the electoral component; Perform other related duties as required.

Competencies
PROFESSIONALISM – Demonstrated in-depth understanding of and ability to evaluate electoral processes; knowledge of electoral processes and their technical and political implications. Strong analytical and evaluative skills combined with good judgment. Ability to develop the unit/division’s strategic direction and ability to transform it into a results-oriented work plan. Ability to place the significance of electoral processes in a political context. Excellent management skills. Ability to manage large teams of staff from different backgrounds and coordinate multileveled projects. Shows pride in work and in achievements; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of operations. COMMUNICATION – Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed. PLANNING AND ORGANIZING – Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. LEADERSHIP – Serves as a role model that other people want to follow: empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvements; does not accept the status quo; shows the courage to take unpopular stands. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing. JUDGMENT/DECISION-MAKING – Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; gathers relevant information before making a decision; considers positive and negative impacts of decisions prior to making them; takes decisions with an eye to the impact on others and on the Organization; proposes a course of action or makes a recommendation based on all available information; checks assumptions against facts; determines the actions proposed will satisfy the expressed and underlying needs for the decision; makes tough decisions when necessary.



QUALIFICATIONS

Education
Advanced university degree (Masters or equivalent) in Political Science, International Relations, Public Administration, Social Science, Law or related fields. A first level university degree in combination with an additional two years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience
At least 10 years of progressively responsible experience in areas such as electoral, public administration, legal or political affairs. Experience in bilateral or multilateral negotiations is required. Previous managerial experience at the senior level of a large team of people of different backgrounds required. Previous experience in programs of international electoral assistance required. Working experience in UN operations in the field is desirable.

Languages
Fluency in spoken Arabic is required and fluency in written Arabic desirable. Fluency in spoken and written English or French is required, and working knowledge of the other language is desirable.

Other Skills


The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8).   English and French are the two working languages of the United Nations Secretariat.  The United Nations Secretariat is a non-smoking environment.

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.

PLEASE NOTE THAT APPLICATIONS RECEIVED AFTER THE DEADLINE WILL NOT BE ACCEPTED.

How to apply

All applicants are strongly encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement. Because applications submitted by United Nations (UN) staff members are considered first, provided the eligibility requirements set out in ST/AI/2006/3 are met and the application is submitted in a timely fashion, staff members should apply within 15-day or 30-day mark.

Online applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please go to “My UN” page and check the status of your application by clicking on “View Application History”, and resubmit the application, if necessary.
  1. To start the application process, applicants are required to register by opening a "My UN" account. Go to Login, and Register as a User. Fill in the form and choose a User Name and Password.

  2. After opening the account, applicants may apply for vacancies using the Personal History Profile (PHP) provided. Once the PHP has been completed for a particular vacancy, it can be saved and used for future applications. The PHP may be up-dated, when necessary, for future applications.

  3. In completing the PHP, please note that all fields marked with an asterisk must be completed.

  4. UN staff members must submit scanned copies of their two latest Performance Appraisal System (PAS) reports at the time of application to the appropriate Human Resources Office (HRO)/Personnel Office (PO) to the email address below, clearly indicating the vacancy announcement number. In case you have no access to the digitizing equipment, please submit hard copies of the two latest PAS reports to the relevant HRO/PO via fax.

    E-mail: electoralroster@un.org, electoralaffairsOG@un.org

Please see the Frequently Asked Questions, if you encounter problems when applying.