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Administrative Assistant, Pre-Trial Chamber, FS-3 (Cancelled)
DEADLINE FOR APPLICATIONS:   Open
DATE OF ISSUANCE:   19 Jun 2007
ORGANIZATIONAL UNIT:   Department of Economic and Social Affairs
DUTY STATION:   Phnom-Penh
VACANCY ANNOUNCEMENT NUMBER:   07-ADM-DESA-414006-S-PHNOM-PENH


The post is subject to budgetary approval. This vacancy announcement refers only to the described position and its duration. The appointment is for an initial duration of one year. It is exclusively related to United Nations technical cooperation activities. The contractual status of the selected candidate will be under the 100 series of the UN Staff Rules. Selection for this assignment does not imply access to further career development within the UN System.
 
Remuneration
Depending on professional background, experience and family situation, a competitive compensation and benefits package is offered.
More Info

United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Responsibilities
Under the general guidance of the International Judges of the ECCC Pre-Trial Chamber and the direct supervision of the Senior Judicial Coordinator, the incumbent will perform the following duties: Receive and screen incoming mail and ensure proper distribution to various offices/persons concerned. Maintain a log of all in-coming and outgoing correspondence and ensure necessary follow-up. Type correspondence, documents and reports; Draft routine correspondence for supervisor's signature; Take and prepare written minutes of meetings. Place and screen telephone calls and answer queries with discretion; receive visitors; schedule appointments, meetings etc. and maintain the calendar of the International Judges and the Supervisor. Maintain office policy, confidential case files and general files; Keep Time and Attendance records of the staff in the Office. Perform other duties as required.

Competencies
Professionalism – Very good secretarial skills; sound judgment and discretion. Planning and Organizing - Ability to prioritize and organize work under pressure. Teamwork – good interpersonal skills to maintain effective and harmonious working relations in a multi-cultural and ethnic environment with respect for diversity. Communications – Very good communication (spoken and written) skills and ability to draft correspondence and reports in a clear, concise style.



QUALIFICATIONS

Education
Secondary/high school diploma; formal training in secretarial skills.

Work Experience
5 years of relevant working experience, preferably in an international organization.

Languages
The official languages of the ECCC are English, French and Khmer. For this position, fluency in written and spoken English is essential. Knowledge of French and /or Khmer would be an asset.

Other Skills
Fully conversant with computer software, i.e. MS Word, Excel, Power Point and Internet/Intranet etc.


The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8).   English and French are the two working languages of the United Nations Secretariat.  The United Nations Secretariat is a non-smoking environment.

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.

PLEASE NOTE THAT APPLICATIONS RECEIVED AFTER THE DEADLINE WILL NOT BE ACCEPTED.

How to apply

All applicants are strongly encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement. Because applications submitted by United Nations (UN) staff members are considered first, provided the eligibility requirements set out in ST/AI/2006/3 are met and the application is submitted in a timely fashion, staff members should apply within 15-day or 30-day mark.

Online applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please go to “My UN” page and check the status of your application by clicking on “View Application History”, and resubmit the application, if necessary.
  1. To start the application process, applicants are required to register by opening a "My UN" account. Go to Login, and Register as a User. Fill in the form and choose a User Name and Password.

  2. After opening the account, applicants may apply for vacancies using the Personal History Profile (PHP) provided. Once the PHP has been completed for a particular vacancy, it can be saved and used for future applications. The PHP may be up-dated, when necessary, for future applications.

  3. In completing the PHP, please note that all fields marked with an asterisk must be completed.

  4. UN staff members must submit scanned copies of their two latest Performance Appraisal System (PAS) reports at the time of application to the appropriate Human Resources Office (HRO)/Personnel Office (PO) to the email address below, clearly indicating the vacancy announcement number. In case you have no access to the digitizing equipment, please submit hard copies of the two latest PAS reports to the relevant HRO/PO via fax.

    E-mail: tcrecruit@un.org,

    Fax: 1-212-963-1272, 1-212-963-1270

Please see the Frequently Asked Questions, if you encounter problems when applying.